Terms of Programme
AGE ELIGIBILITY POLICY
Our standard age eligibility requirements are as follows:
- Autumn – Participants must be 16 or 17 on 31 August of the current calendar year (and must not be 18 during any part of a residential phase, including travel days);
- Summer – Participants must be 16 or 17 on 31 August of the current calendar year. Note that this means that young people who are 15 may attend summer programmes, providing they turn 16 on or before 31 August that year.
INCLUSION POLICIES FOR YOUNG PEOPLE WITH SUPPORT NEEDS
Where possible we provide equal access to our programme for all young people and will make the necessary adjustments to enable a young person to access and get the most out of NCS. Inclusion is about bringing people together. We recognise and celebrate people’s differences whilst ensuring that we provide equal opportunities regardless of these.
The only reason that we would not accept a young person onto the programme would be if we could not guarantee their or other people’s safety.
We are able to accommodate a large range of support needs if we are fully informed of them in appropriate time before the programme starts. Please complete the medical and support form as soon as possible, providing us with full details of the young person’s needs. Our dedicated team may then contact you if they need any further information or to discuss any additional support we could provide. One-to-one support is available on certain programmes (please contact us for information about availability in your area). In some cases, we may require a doctor or other specialist’s input to ensure that the young person is able to participate safely.
If you would like to discuss the possibilities for support on our programme, please call us on 020 3510 5050. To start your young person’s application, and provide details of their support needs, please go to our online portal for applications: http://ncsthechallenge.org/register
COSTS AND FINANCIAL SUPPORT POLICY (BURSARY)
The NCS programme costs a maximum of £50 per Young Person although discount deadlines are available which may reduce this to £35, these are linked to school events.
For applicants unable to commit to this expenditure financial support is available. To apply for financial support please contact 020 3510 7672 or speak to the School’s Coordinator for your school.
PAYMENT POLICY AND REFUNDS
We accept payment by credit/debit card, cheque or postal order and by cash (if the cash is handed in to the young person’s school and you notify us that we need to collect this).
Card payments can be submitted online or over the telephone, whilst cheques and postal orders can be posted to us. Cheques should be made payable to ‘The Challenge Network Ltd’.
Our postal address is: The Challenge, Mezz Floor, Elizabeth House, 39 York Road, London, SE1 7NQ
If a young person withdraws from NCS with The Challenge within 14 days of our receipt of their payment, they will be eligible for a full refund of their payment.
Please contact us by phone or email as soon as the young person knows they will be unable to participate in the programme. This way, we can offer this place to another young person who would like to take up the opportunity.
In the rare circumstance that we are not able to offer a young person a place on the programme on any of their selected dates, we will also offer a full refund.
Refunds will be made in the same format as they were received i.e.
- if you have paid by card we will refund your payment back to the card you paid with
- if you have paid by cash or cheque we will contact you to arrange a bank transfer to your bank account.
- if you have paid by cash or cheque and are unable to accept a refund paid in to your bank account we will provide a refund by cheque
Refunds will be paid within 2 weeks of the request for a refund having been received. Refunds to a card normally take 5 working days. If you have not received your refund within 2 weeks of having requested it please contact us via our contact page.
ELIGIBILITY OF PARTICIPANTS (YOUNG PEOPLE) – NATIONALITY
NCS Powered by The Challenge is open to all Young People at school or living in our specified geographic areas who meet the age criteria. EU Citizens are eligible if being educated in England whether in independent or mainstream schools, Non-EU Citizens are eligible if they hold Indefinite Leave to Remain status (and would therefore normally be eligible for access to public funds), or have Discretionary or Time Limited Leave to Remain (and hence some level of access to public funds in some circumstances) or have Refugee status (with recourse to public funds) or are awaiting their status to be determined (i.e. in receipt of NASS payments).
All Young People eligible according to the other criteria can only take part in the NCS programme once.
SAFEGUARDING OF YOUNG PEOPLE AND VULNERABLE INDIVIDUALS
We take the health and safety of young people in all manner very seriously and have a stringent Safeguarding policy to ensure that young people are in a healthy environment at all times. As we are continually seeking to improve and keep up with industry best practise our policy is updated regularly. If you require a copy of the policy please download The Challenge 2018 safeguarding policy document.
HEALTH AND SAFETY ON THE PROGRAMME
During the programme Health & Safety is of utmost importance and our staff and activity provider staff are required to conduct regular risk assessments and our requirement in obtaining full medical and support information from a parent/guardian is to enable us to produce accurate assessments and ultimately reduce risk.
2018 ABSENCE POLICY
You are eligible to graduate from NCS if you complete 100% of the programme. If you are unable to attend due to an authorised reason (listed below) you may be eligible to graduate as long as you make up the hours that you missed through volunteering.
AUTHORISED REASONS FOR ABSENCE
- Unforeseen events
Bereavement or funeral of close friend or family member
Sickness, illness or serious injury
Incidents related to Young Person as a carer
Travel disruption (max ½ day)
Fixed appointments if they cannot be rearranged (max 1 day)
Medical appointments, including doctor, hospital appointments and dentist
Social worker/key worker meetings
Driving Test (not driving lesson)
Job interview (1 day)
Commencement of employment while on programme (max 2 days)
Existing employment including part time jobs or weekend work (max 2 days)
Signing on to job seekers allowance (1/2 day)
Youth justice panels (1 day)
Religious ceremonies e.g Eid (max 2 day)
Wedding of close relative or friend, ie attending in wedding party (1 day)
Collecting exam results (½ day) Exams (1 day)
School Prom (½ day) Leavers Assemblies (½ day)
College inductions, interviews and open days (max 2 days)
Personal development (Attending an event which will aid personal development) (1 day)
Duke of Edinburgh activity
Representative sports activity
Representing Uniformed Organisation
Attending Youth Parliament / Youth Council
UNAUTHORISED REASONS FOR ABSENCE
TO COMPLETE THE 18 DAY SUMMER PROGRAMME
You can miss up to 4.5 days through authorised absence, but will be encouraged to make up 100% of hours missed to graduate.
You can miss up to 4.5 days through unauthorised absence, and must make up the hours to be able to graduate.
TO COMPLETE THE 14 DAY SUMMER PROGRAMME
You can miss up to 3.5 days through authorised absence, but will be encouraged to complete 100% of hours missed in order to graduate.
You can miss up to 3.5 days for an unauthorised absence, but must make up all hours missed to graduate.
TO COMPLETE THE 11 DAY AUTUMN PROGRAMME
You can have up to 2.5 days authorised and still be able to graduate. You will be encouraged to make up the hours missed to 100% of attendance.
You can have up to 2.5 days unauthorised absence but must make up the hours to be able to graduate.
WHAT IF I MISS A DAY?
For guidance on what to do if you miss a day of NCS please visit our frequently asked questions.
WHAT IF I AM LATE?
For guidance on what to do if you are late please visit our frequently asked questions.
HOW DO I MAKE UP HOURS?
For guidance on how to make up hours please visit our frequently asked questions.
*Please note that the policy is valid and correct on the date of publication. It is updated regularly. Please note that The Challenge reserves the right to request evidence of absence at any point in order for the you to graduate
Places on NCS
Places are subject to availability and are not confirmed until you receive confirmation from us by either email or letter. If we are not able to offer a young person a place on the programme, we will issue a full refund of the administration fee.
Waiting lists only apply to programmes which are already full.
Young people on a waiting list will be offered any space which becomes available on the programme before it starts. As other young people’s availability changes – due to holidays or other commitments – spaces do become available for those on waiting lists.
Waiting lists are checked daily and in general spaces are allocated to those that completed their applications first. We are however also obliged to consider other criteria when allocating a place on the programme:
- accommodation restrictions for boys and girls places
- the number of people already on the programme from any one school (as we have to mix young people from different schools)
- if the date selected has a suitable place to meet the young person’s needs (see our inclusion policy for further details).
If you are placed on a waiting list we will contact you.
You might also want to consider whether you are available for any of our programmes on other dates, as this will increase your chances of securing a space. It is possible to be on waiting lists for multiple programmes to increase your chances of getting a space.